Welcome to our Library

Many documents and forms are available for non-member or public viewing (PV).  Others are provided for “Members Only”, requiring member login.

  1. ADMINISTRATIVE DOCUMENTS
    1. BCHBC GOVERNANCE
      1. Constitution and Bylaws      PV
      2. Policy Manual
      3. BCHBC code of ethics          PV
    2. FINANCIAL ADMINISTRATION
      i. Travel expense reimbursement form (pdf)
      ii. Travel and expense reimbursement forms ( excel)
      iii. Expense reimbursement form (pdf)
    3. BCHBC SUMMARY OF ROLES/DESCRIPTIONS/DUTIES 
      1. Director(s) of the Board
      2. President
      3. Vice President
      4. Secretary
      5. Treasurer
    4. ANNUAL GENERAL MEETING MINUTES
      2020
      2021
      2022 DRAFT
    5. BOARD OF DIRECTORS MEETING MINUTES
    6. AFFILIATE ORGANIZATIONS:
      1. BCHBC and Horse Council (HCBC)   
      2. BCHBC and Leave No Trace Canada (LNT)
      3. BCHBC and Certified Horsemanship Association (CHA)
      4.  BCHBC and Outdoor Recreation Commission (ORC)
      5. BCHBC and Trails Society of British Columbia (Trails BC)
  1. DISASTER PREPAREDNESS
    1. Useful Disaster Preparedness links (non-BCHBC documents)    all PV
      1. Barn Fires – Emergency Fact Sheet
      2. Barn Fires involving Livestock – First Responders factsheet
      3. Horse Council BC Barn Safety Checklist
      4. Horse Council BC Disaster Preparedness Webpage: Disaster Preparedness
      5. Horse Council BC Disaster preparedness Guidelines for Horse Owners
      6. Horse Council BC Fire! Flood! Earthquake! What do I do with my horse?
  1. MEMBERSHIP APPLICATION  (Download and Print)  We have reviewed and reworked the printable Membership Application Form such that it now includes the three additional documents (formerly separate documents) in order to combine all documents which require signatures from all Senior Members, and are required and recognized as “Terms and Conditions” for membership with our Society.
    The three additional documents are:
    1. BCHBC Ackowledgement of Risk, Waiver of Claims, Hold Harmless and Release From Liability Document
      This is a revised document which is comprehesive and has been reviewed by legal council and our Insurance Provider.
      As Back Country Horsemen of BC, we want to protect our Society and our volunteers from the threat of legal action.  We recognize that participation in the activities of the Society contains some element of risk.  Accidents can happen, even with extensive planning and organization.  With thousands of volunteer hours and thousands of kilometres on the trails, the safety record of BCHBC is exemplary.  As a group we can be proud of this.
      To help protect the future of our Society and to protect our volunteer members, we have developed a comprehensive Waiver document which identifies most, but not limited to, aspects of risk which may be encountered by members.
    2. Code of Ethics
    3. Use of Photographs
      Please read all documents thoroughly and completely.  Fill out all appropriate sections of the Application document, the Terms and Conditions documents and provide signatures and initials where required, for any and all Seniors (adult 19+) applying for membership

Links & Resources

    1. 2022 BCHBC Membership Form  (Download & Print)
      NOTE:  A signed waiver is required for every member,  both Senior (adult 19+) and Junior.  The YOUTH ACKNOWLEDGEMENT OF RISK AND RELEASE OF LIABLITY  page must be signed by the legal guardian of the named youth member(s).  Once an application is completed, submit all documents to your Chapter membership coordinator.
    2. For Family Membership applications, additional Over the Age of Majority forms are available by clicking ACKNOWLEDGEMENT OF RISK AND RELEASE OF LIABLITY.  If you have any questions or need assistance, contact membership@bchorsemen.org
  1. AWARDS PROGRAMS
    1. BCHBC “John Gardner” Volunteer of the Year Award form
    2. BCHBC Outstanding Project Nomination form